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Today's IT organizations need to be prepared to meet the
new electronic discovery (e-Discovery) requirements recently
enacted by the Federal Rules of Civil Procedure. With FaceTime
solutions you can respond effectively and minimize the risk
and liability surrounding instant messaging use and benefit
from proven integration with your existing storage, email and
records retention systems.
What is e-Discovery?
Effective December 1, 2006, a number of substantive revisions
were made to the Federal Rules of Civil Procedure (FRCP). Some
of the most significant changes appear in Rule 26, which governs
the production of evidence in most federal court cases, and
in particular as the rule applies to electronic stored information
(ESI). ESI covers any and all information that can be stored
electronically - including email, instant messaging threads,
Skype chats and other forms of electronic communication. In
a nutshell, the changes to the FRCP require organizations to
manage their data in such a way that this data can be produced
in a timely and complete manner when necessary during legal
discovery proceedings.
New provisions of the FRCP require companies involved in
litigation:
- To be prepared to discuss how and where they
store their ESI early in the pretrial proceedings
- To preserve their ESI in a compliant manner and
produce it with specified metadata intact.
- To produce their ESI quickly according to discovery
timelines.
Preserving electronic evidence requires IT action because
routine storage and archiving operations can alter and destroy
such evidence.
The Risks of Non-Compliance
Unlike some more specific compliance regulations, e-Discovery
rules affect every type of company in every industry. If you
can be sued, the rules apply. Failure to comply can mean fines,
sanctions, executive liability, and other far-reaching effects
on business and the bottom line.
Backup vs. Retrieval
It's important to realize that backups are not archives
when it comes to retrieval. A properly configured and managed
archive makes it simple to locate the required documents, whereas
a 'brute-force' backup system will likely require companies
to hire information recovery experts to perform the same task.
The cost of hiring in this type of expertise can cost as much
as $3,500 per backup tape.
Larger organizations have adopted archiving for their email
records to assist in meeting the compliance requirements of
other regulations, but far fewer have adopted the same disciplined
approach to instant messaging and other real-time communications
records. In these days of multi-channel communications, a unified
system of electronic messaging archival that not only encompasses
the requirements of all relevant compliance legislation but
also the content generated by all electronic messaging systems
(email, instant messaging, VoIP and web conferencing chat logs,
P2P conversations, and more).
Learn more about the e-Discovery regulations and how your
business can prepare. Download the FaceTime Communications white
paper The Impact of the New FRCP Amendments on Your Business
by Osterman Research.
How FaceTime Can Help
FaceTime's real-time communications security and control
solutions are designed to help companies meet the strictest
of regulatory and corporate compliance requirements.
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Feature |
Benefit |
| Log and archive all real-time communications
conversations, file transfers, and associated metadata
in a centralized, tamper-proof environment |
Reduce costs from having to piece
together conversations from PCs, backup tapes, servers,
smartphones, USBs, and other devices |
| Auditing and easy retrieval of
stored information based on granular searches of
keywords, users, time frames, and more |
Meet e-Discovery deadlines and
minimize financial exposure; integrates with existing
email storage and archiving systems |
| Enforce company policy to exclude
or block the use of public IM, P2P, and other unmanaged
real-time communications |
Prevent the existence of relevant
IM records that may be missed and undermine company
policy |
Additionally, as the only solution that offers TrueCompliance™,
FaceTime IMAuditor specifically addresses the following requirements
for e-Discovery compliance:
- Message anti-tampering checksums for non-repudiation
- Full binary message capture for hidden messages
- File transfer archival
- Real-time ethical boundaries
- Guaranteed message order preservation
- Guaranteed delivery to audit database and archival system
- Enforcement and validation of the audit trail
- Seamless integration with major email compliance and
WORM storage systems
- 360-degree audit of all users including system administrators
and content reviewers
Many of the world's leading enterprises are using FaceTime
Enterprise Edition today to help them meet compliance regulations
without breaking the bank. Find out how your company can benefit
from this approach today.
IM Reviewer Dashboard
(Click to enlarge) |
Transcript Search
(Click to enlarge) |
Transcript Review
(Click to enlarge) |
File Archive Setup
(Click to enlarge) |
Conversation with File Transfers
(Click to enlarge) |
Conversation with File Attachments
(Click to enlarge) |
Learn more about FaceTime
products for management, control and e-Discovery
compliance of real-time communications in the enterprise.
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FaceTime
- Meeting e-Discovery Requirements
